What are the hours of my day time rental?
Daytime rental is from 12pm-12am. If you are coming in the day before your wedding, check in is at 4pm.
Do we have to use your vendors?
Not at this time, except we highly encourage you to use our DJ, DJ Smylez. He is very familiar with the property's power sources and Thurston County noise ordinance requirements, he is reasonably priced, he has a fantastic set up, and he is very professional.
If you decide not to use Dj Smylez, we must pre approve your DJ. We want to take care of our neighbors, and don't tolerate "club" type DJing.
Ok, do you have a list of vendors you recommend?
We do! Caterers: We absolutely love EZ Foods Olympia. You can find them on Facebook. Oly Smokers was a really cool set up, also. If you are looking for a specialty food, such as Mexican, you can't go wrong with El Sarape. We have leads on Hawaiian BBQ, Smoked Meats, Taco Trucks....let us know what you are looking for and we will share our experiences with you!
Photographers: Tashana Klonius Photography is the best in the area. She has shot many weddings here, as well as family mini sessions so she is very familiar with the areas that provide the perfect backdrop and lighting to make your photos pop! Find her on Facebook.
DJ: DJ Smylez (find him on Facebook) He is a full service MC/DJ and will provide any song you request. I've done this for close to 10 years and out of all the DJs who worked a wedding at the Manor, I chose DJ Smylez for my own wedding.
What is your cancelation policy?
I'm happy you asked. We have a strict no refunds policy. We highly recommend that you obtain insurance that will cover you in the event you have to cancel for unforeseen circumstances. If you have to cancel, there are no refunds. Many people are surprised to find that there are companies that offer cancelation/Postponement insurance for all renters (not just weddings) that will protect your investment in the event of unforeseen circumstance such as hurricane, pregnancy, unplanned injury, or cancelation. These independent companies can be found online. Please protect your investment!
Do you offer Day of or Wedding Planning Services?
Yes we do! Our day of services are just the thing you need to keep your day stress and worry free! We handle everything: cake delivery, DJ set up, rehearsals, flower delivery, scheduling your day of timeline so everything flows effortlessly, to helping with any last minute details or crisis! Rates start at $1000. Even if you don't use us, we highly recommend a Day of Coordinator. Someone's gotta fly the plane while you are enjoying your day!
Do you treat all couples equally?
I'm sad that you feel you need to ask that, but yes, absolutely! Love is Love is Love! And we love all of our couples!
Can we have our rehearsal dinner there? Is there an extra charge?
Yes, Rehearsal Dinners are limited to 20 guests. Additional guests upon approval. Rehearsal Dinners must end by 9pm. No tables, linens, or chairs provided unless rented from us (separate than the rental package)
How late can the party go? Any noise restrictions?
Rehearsal dinners need to be over and all non registered guests departed by 9pm.
Day of the wedding:
Music must be turned down to 45 db on our property line at 10pm.
Extended hours may be purchased at $200 an hour, but the "party" is over at 11pm regardless.
Do you allow alcohol? Do we need a liquor license?
Yes, you can have alcohol at your wedding. You must purchase a banquet permit from the WA State Liquor Control Board. They can be purchased painlessly online. You also must hire a licensed bartender.
Do you require that we have insurance?
Yes, and it is pretty simple to get. It should cost no more than $150 and is a great way to have peace of mind on your wedding day. You can tack it on to yours or your family members' home owners, or purchase it independently through an event insurance provider. I have had good luck with both options. Your policy must list The Manor at South Bay and Misti Chastain as additionally insured and it must be a $1 million liability policy.
Do you decorate for us?
Aside from providing the facility in tip top shape, with all flower beds and landscaping tended to, and a plethora of fairy and cafe lights, we don't decorate. We have items you can rent from us, or you can use anything around the farm, but we don't actually decorate.
What is included with my rental package?
The following is included with your wedding package: One wooden round table per 10 wedding guests, 2 8' rectangular tables for food or head table, 1 padded white resin wedding chair per guest, floor length white linens for every table, and a staff member for 4 hours the day of (not to be confused with a wedding coordinator), antique desk for guest book, beautiful vintage circus cart for bar, between 4 gorgeous wine barrels, and coming soon- vintage horse trailer to be used as a cocktail hour bar (horse trailer bar is a rental item, $75).
Is there cold storage on site?
We have one larger sub zero fridge in the main house that has removable shelves which makes it large enough to hold taller wedding cakes, etc. If you don't want to mess with buying ice for your kegs, we recommend checking out U Cool. They provided reasonably priced beer trailers, refrigerator trailers, and a combination of the two. Their site is UCOOL.BIZ
What else should we expect you to bill us for aside from listed rates?
We have heard horror stories from brides about other places charging $200 to turn on the overhead cafe lights, charging guests for parking, adding on a 15% "service" charge, etc. We pride ourselves on being completely transparent. We refuse to up sell, or pad the bill with undisclosed charges. Every charge is listed in our contract and there is nothing further due.
What are we expected to provide?
Trash can liners
Banquet Permit if you are serving alcohol
Licensed Bartender if you are serving alcohol, or we can provide one for $75
Someone designated to empty trash cans, replace liners, and bus tables